The GDPR forms part of the data protection regime in the UK, together with the new Data Protection Act 2018 (DPA 2018). The main provisions of this apply, like the GDPR, from 25 May 2018.

As a teacher training provider, our trainees use schools data to formulate parts of their evidence towards the Teachers’ Standards in order to achieve QTS.

During the training year, trainee’s evidence portfolios undergo a number of moderation activities performed by the SCITT external moderator, subject/class mentors, professional mentors and members of the SCITT Quality Assurance group. During this moderation, trainee’s evidence is moderated using the grading criteria and shared with professionals within the partnership.

Trainees who submit data for evidence towards the Teachers’ Standards will need to be compliant with their placement schools GDPR policy. The school will need to be involved in this and give consent for the trainee to use the data in the evidence portfolio.

On all pieces of evidence submitted, the trainee must add a disclaimer at the bottom of the page to confirm that the use of the data presented is in line with their placement schools GDPR policy.

Trainees should ensure they are fully aware of the GDPR guidance outlined by their partnership school for how they present the schools data in their evidence portfolio. The trainee will be required to submit this evidence to the SCITT during two monitoring visits and three assessment point visits. The SCITT will not share this evidence with persons working outside of the SCITT partnership of schools.

If the evidence is presented in paper format, the file will remain with the SCITT team in a locked cabinet, in a locked office at all times when not in the trainee’s possession. If the trainee submits evidence onto Bluesky, the account is locked and only accessible by the trainee and members of the SCITT team to whom the trainee has shared the evidence with.

Advice for trainees using school data:-

  • Only print what is necessary and keep it safe at all times.
  • Do not send pupil data or personal information to public printers that may be seen by outside agencies
  • Please use remote access or email rather than usb drives to store school data
  • Please use Bluesky when sharing data or personal information about students or staff and please share with the correct person and only those that really need it i.e. members of the SCITT team
  • A name is perhaps the most common means of identifying someone, please can all trainees omit any pupils names on data trackers/spreadsheets
  • Please can you make any spreadsheets with personal or pupil data password protected and only share this password with relevant SCITT personnel
  • If the evidence is in paper format, the trainee must ensure it is not left in a public place or seen by anyone outside of the SCITT partnership.


The retention of trainee’s evidence will be in place until the end of June in the training year. After this point, if the evidence is in paper format the trainee will be responsible for discarding the evidence. If the evidence is on Bluesky, the account will be deactivated and the evidence can no longer be accessed by any member of the SCITT team.